Construction & Trades/Subcontractors & Specialty Trades

Specialty Trade Contractors · $3M–$25M revenue

15–75 employees

Submittals done in 30 minutes, not 3 hours

Specialty contractors lose half their PM bandwidth to submittals, RFIs, and change order paperwork. That's capacity you could be using to win and deliver more projects — not chase approvals.

AI agents handle the documentation. Your PMs focus on production, quality, and GC relationships.

Electrical contractorsHVAC / MechanicalPlumbing contractorsFire protection / SprinklerDrywall & CeilingFlooring contractorsRoofing contractorsConcrete contractorsPainting contractors
Start 45-Day PilotView Pricing

Example: $15M Electrical Contractor · 6 PMs

Admin labour cost (before)

PM admin time + project coordinator

$150K/yr

OnlyBoring Professional

5 AI agents + $10K setup

$94K/yr

Net annual savings

Plus faster closeout & better GC relationships

~$56K

75%

Less submittal time

Same-day

RFI turnaround

40%

More projects, same staff

"I spend more time on submittals than actually managing the work in the field. GCs want everything yesterday and I'm drowning in paperwork."

— Project Manager, $12M Electrical Contractor

Signs your documentation is killing your margins

If these sound familiar, operational overhead — not market opportunity — is limiting your growth.

PMs spending 50%+ of their time on documentation, not field ops

Late submittals delaying project schedules and straining GC relationships

RFIs piling up with missed 48-hour turnaround deadlines

Change orders not documented promptly — revenue left on the table

Closeout packages holding up final retainage release

Growing project backlog with no capacity to hire qualified coordinators

Workflows we automate

Six documentation workflows that consume your PMs' hours — ranked by impact on your margins and GC relationships.

Tier 1

Submittal Tracking & Management

Up to 3.5 hrs saved each

AI prepares submittal cover sheets and logs, tracks status and deadlines automatically, routes for internal review based on submittal type, follows up with the GC on approval status, and manages revision documentation across all your GC relationships.

2–4 hours per submittal
30–45 minutes per submittal
Tier 1

RFI Processing & Response

Same-day turnaround

AI logs and categorises incoming RFIs, drafts responses based on plan and spec review, routes for PM approval before sending, tracks response deadlines, and maintains a complete RFI log. Never miss a 48-hour deadline again.

30–90 minutes per RFI
10–15 minutes per RFI
Tier 1

Change Order Documentation

Capture 100% of scope additions

AI drafts change order narratives from field notes, calculates pricing from historical cost data, prepares professional proposal documents, tracks approval status, and follows up persistently until approved and billed.

2–6 hours per change order
30–60 minutes per change order
Tier 2

Closeout Documentation

Release retainage faster

AI tracks every outstanding warranty, O&M manual, and as-built, follows up with suppliers and GCs for missing items, organises packages by spec section, and prepares complete turnover documentation so final retainage is released on time.

40–80 hours per project
Automated supplier follow-up
Tier 2

Daily Project Communication

Full compliance record

Daily reports logged and distributed, safety meeting attendance tracked, toolbox talks documented, schedule updates communicated to field — all without your PM touching a keyboard.

Manual daily reporting
Automated aggregation
Tier 2

Supplier & Vendor Coordination

Zero missed deliveries

Material orders placed and tracked, equipment rentals coordinated, supplier payment applications managed, and tool inventory reconciled — keeping the field moving without pulling your PM off-site.

Phone calls & email chains
Automated order tracking

Common questions

Straight answers to what specialty contractors ask us most.

"Our work is too technical for AI"

Submittals, RFIs, and change orders are technical — but they're also repetitive and structured. AI handles documentation formatting, tracking, and follow-up. Your engineers and PMs focus on technical decisions, not paperwork. Our clients see AI-drafted responses accurate 90% of the time.

"GCs expect personal relationships"

Absolutely — and that's why your PMs shouldn't waste relationship capital chasing submittal approvals. AI handles routine follow-up so your PMs have bandwidth for the conversations that actually matter. Clients who used to be 'always late on submittals' became known for fast, professional responses.

"We have unique processes per GC"

Every GC is different — that's exactly why our agents learn your specific processes for each relationship. If your team can learn it, our AI can learn it. We work with subs managing 15+ GC relationships, each with unique submittal requirements, and AI keeps them all straight automatically.

"We already use Procore or PlanGrid"

Those platforms store your documents — AI agents create and process them. No more manual submittal preparation. No more copying RFI responses into logs. Our agents work inside your existing systems and file results there automatically.

The 45-day pilot

We start with submittal processing across 1–2 of your active projects — your most time-consuming documentation task — with full reporting on hours saved and deadlines hit.

  • All submittals prepared, tracked, and followed up by AI
  • Zero missed submittal deadlines on pilot projects
  • Side-by-side comparison against your current process
  • $6,500 pilot fee credited toward first month
Start Your Pilot

Month 1–2

Submittal Pilot

Validate AI on your trade-specific requirements. Measure time savings and GC approval speed improvement.

Month 3–6

Core Operations

Add RFI processing, change order documentation, and closeout management. 3–4 agents deployed.

Month 6–12

Full Operations

Supplier coordination, project communication, advanced analytics. 4–6 agents, 50% admin cost reduction.

Year 2+

Growth Enablement

Scale agents as project volume grows. Unlimited capacity with the same core PM team.

Ready to stop letting paperwork cap your growth?

Start a 45-day pilot on submittal processing. Your PMs focus on the field. We handle the documentation.

Book a Discovery Call